Personnel Record Management
What is Personnel Record Management?
Personnel record management refers to the systematic handling of an employee’s official work-related records, including their identity within the organization, role details, reporting structure, and onboarding history. These records are essential for HR compliance, background verification, internal audits, and career progression tracking.
Maintaining accurate personnel records ensures transparency between employer and employee, smooth HR processes, and reliable reference points for future employment or verification requests.
Why Choose trustedhrdocs?
Accurate and Reliable
We provide well-structured and compliant personnel records that reflect an employee’s true organizational identity and professional journey.
Tailored Documentation
Every employee has unique career details. Our records are carefully prepared to capture your designation, projects, managerial references, and onboarding information in a clear, professional format.
Quick and Hassle-Free Process
trustedhrdocs ensures a timely and smooth documentation process, delivering verified records without unnecessary delays.
Confidentiality & Data Security
Your personal and professional information is handled with the highest confidentiality standards, ensuring complete data protection.
Trusted Across India
Our services are recognized by professionals across industries and cities in India, making us a dependable partner for all HR documentation needs.
Types of Personnel Records We Manage
1. Employee ID & Designation
Official details of your employee identification number and job designation, required for verification, payroll setup, and corporate reference checks.
2. Joining & Onboarding Details
Documentation confirming your joining date, onboarding process, and HR induction records, ensuring smooth background verification and career continuity.
3. Project and Role Clarification
Detailed records outlining your assigned projects, responsibilities, and job role clarifications that highlight your professional contributions.
4. Managerial Reference Check
Information regarding your reporting manager and professional references, often required by new employers, HR teams, or background verification agencies.
Documents Required for Personnel Record Management:
Proof of Employment (Offer Letter / Appointment Letter)
Employee ID Card (if available)
Government ID Proof (Aadhaar / PAN / Passport)
Authorization Letter
2 Passport-Size Photographs
Service Coverage
trustedhrdocs offers Personnel Record Management services across all major Indian cities – Delhi, Mumbai, Pune, Bangalore, Hyderabad, and Chennai – with extended support for professionals located outside India.
Whether for career transitions, compliance needs, or corporate verifications, we ensure your personnel records are authentic, verified, and professionally structured.